Privacy Policy

Information We Collect

How We Use Your Information

• Provide our service: Create and manage meeting polls, send invitations, track availability
• Calendar integration: Check your availability and create calendar events when authorized
• Communication: Send meeting invitations and updates to participants
• Improve our platform: Analyze usage patterns to enhance user experience
• Security: Protect against unauthorized access and fraudulent activity

Data Sharing

We do not sell your personal information. We may share your data only in these limited circumstances:

• Meeting participants: When you create a poll, participant names and availability are visible to others in that poll
• Service providers: We use trusted third-party services (Replit for hosting, PostgreSQL for database, Google and Microsoft for calendar integration)
• Legal requirements: When required by law or to protect our rights

Data Security

We implement industry-standard security measures:

• Password protection: All passwords are hashed using bcrypt encryption
• Secure connections: All data transmission uses HTTPS encryption
• Session security: Secure session cookies with automatic expiration
• Token encryption: OAuth tokens for calendar access are encrypted at rest
• Database security: PostgreSQL database with access controls and regular backups

Your Rights

You have the right to:

• Access: View all your personal data we store
• Update: Modify your account information at any time
• Delete: Request deletion of your account and all associated data
• Disconnect: Revoke calendar access permissions at any time
• Export: Request a copy of your data

Guest Users

If you use MyAvailability without creating an account (as a guest), we only collect the information necessary to facilitate the specific meeting poll you create or participate in. This data is not associated with a user account and cannot be accessed or managed after the session ends.

Cookies and Tracking

We use session cookies to maintain your login state and provide a seamless experience. These cookies are essential for the service to function and expire after 7 days or when you log out. We do not use tracking cookies or third-party advertising cookies.

Data Retention

We retain your data for as long as your account is active. If you delete your account, we will permanently delete your personal information within 30 days, except where we are required to retain it for legal purposes.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on our platform or sending you an email. Your continued use of MyAvailability after such changes constitutes acceptance of the updated policy.